Essential Office Supplies Checklist for Small Teams

Missing pens, printer paper, or a stapler? It adds up fast. This checklist helps teams avoid the constant scavenger hunt by staying stocked on the core items every small or mid-sized office relies on. Perfect for office managers, startup founders, and hybrid team leads, it outlines the tools that fuel real productivity.

You can use this as-is or customize it to your workspace. Add items your team depends on, remove what you don't use, and assign someone to monitor inventory weekly or monthly. Less time digging for tape means more time actually working.

Customize this checklist Start from blank

Tip: Bookmark this page (Ctrl+D / Cmd+D) to find it later.Tip: Use Share → Add to Bookmarks to save this page.

This template is read-only. Click 'Customize this checklist' to edit or add notes, or use 'Print / PDF' to print it as-is.

This checklist is designed for small and midsize teams managing in-office or hybrid setups. Supplies are grouped by category for easy restocking and review. Assign a rotating team member or office manager to check inventory weekly and avoid last-minute disruptions.

Who this is for

Office managers restocking workplace essentials
Founders setting up a new office
Teams going hybrid and sharing spaces
HR teams onboarding new employees
Admins who want fewer Slack messages like "Anyone got a stapler?"

Frequently Asked Questions

Pens, paper, sticky notes, stapler, scissors, tape, and a folder. Add more if you print, ship, or attend a lot of meetings.

Light check monthly, full audit quarterly. Restock anything that's nearly empty or mysteriously vanished.

Yes. Sticky notes, brainstorming pads, and printed documents still get heavy use in real-world workflows.

Keep a mini backup stash in a drawer or cabinet marked "Break Glass in Case of No Pens."

Customize this checklist Start from blank

Tip: Bookmark this page (Ctrl+D / Cmd+D) to find it later.Tip: Use Share → Add to Bookmarks to save this page.

This template is read-only. Click 'Customize this checklist' to edit or add notes, or use 'Print / PDF' to print it as-is.

Essential Office Stationery Checklist for Small & Hybrid Offices

Writing & Marking Tools

Paper & Notes

Organization & Filing

Fasteners & Cutting Tools

Desk Accessories

Printing & Tech Consumables

Shared Spaces & Meeting Rooms

Who this is for

Frequently Asked Questions

Next step